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Real Estate Services Administrative Assistant

Company: CBRE
Location: Lahaina
Posted on: May 22, 2023

Job Description:

Real Estate Services Administrative Assistant

Job ID




Service line

Advisory Segment

Role type


Areas of Interest

Administrative, Property Management


Lahaina - Hawaii - United States of America

About the role

  • Provides general administrative support and assists with tenant and vendor customer service to support new business on a large shopping center in Lahaina!

    What you'll do

    • Performs a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
    • Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
    • Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.
    • Coordinates tenant events and appreciation. Assists with publication and issuance of tenant newsletter.
    • May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
    • Assists with budget preparation by researching costs for supplies and services and acquiring bids as directed. Follow bid process guidelines. Assists with preparations of monthly and quarterly management reports.
    • Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
    • Handles accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.
    • Other tasks as we assign.

      What you'll need

      • High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.
      • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
      • Ability to write routine reports and correspondence, respond to common inquiries or complaints, and present information to an internal department and/or large groups of employees.
      • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
      • Ability to understand and carry out general instructions and address problems in standard situations. Requires basic analytical skills.
      • Intermediate to advanced skills with Microsoft Office Suite
      • You are currently authorized to work in the United States without the need for visa sponsorship now or in the future
        Why CBRE?
        • At CBRE, we pride ourselves on our RISE values of Respect, integrity, Service and Excellence! CBRE is the global leader in commercial real estate and investment.

          CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

          NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, Maui , Real Estate Services Administrative Assistant, Administration, Clerical , Lahaina, Hawaii

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