Real Estate Services Administrative Assistant
Company: CBRE
Location: Lahaina
Posted on: May 22, 2023
Job Description:
Real Estate Services Administrative Assistant
Job ID
96533
Posted
29-Nov-2022
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative, Property Management
Location(s)
Lahaina - Hawaii - United States of America
About the role
- Provides general administrative support and assists with tenant
and vendor customer service to support new business on a large
shopping center in Lahaina!
What you'll do
- Performs a wide range of administrative tasks for assigned
staff including but not limited to phone support, draft,
preparation and distribution of correspondence, expense reporting,
calendar and scheduling, meeting coordination, filing and copying,
etc.
- Maintains tenant, vendor and property files, including
insurance certificates, lease abstracts, etc. in accordance with
prescribed standards.
- Works with Building Technician staff and vendors to compile a
list of maintenance items. May open work orders. Coordinates and
monitors status of work assigned to vendors.
- Coordinates tenant events and appreciation. Assists with
publication and issuance of tenant newsletter.
- May initiate rent collections correspondence and phone contact
with tenant where permitted by state regulations.
- Assists with budget preparation by researching costs for
supplies and services and acquiring bids as directed. Follow bid
process guidelines. Assists with preparations of monthly and
quarterly management reports.
- Assists with preparation of Common Area Maintenance (CAM) dues,
invoices and related correspondence.
- Handles accounts payable and accounts receivable. Codes
invoices for payment, inputs into accounting system and forwards
original invoices to accounting for payment.
- Other tasks as we assign.
What you'll need
- High school diploma or general education degree (GED) and a
minimum of three years of related experience and/or training.
- Ability to comprehend and interpret instructions, short
correspondence, and memos and ask clarifying questions to ensure
understanding.
- Ability to write routine reports and correspondence, respond to
common inquiries or complaints, and present information to an
internal department and/or large groups of employees.
- Requires basic knowledge of financial terms and principles.
Ability to calculate simple figures such as percentages.
- Ability to understand and carry out general instructions and
address problems in standard situations. Requires basic analytical
skills.
- Intermediate to advanced skills with Microsoft Office
Suite
- You are currently authorized to work in the United States
without the need for visa sponsorship now or in the future
Why CBRE?
- At CBRE, we pride ourselves on our RISE values of Respect,
integrity, Service and Excellence! CBRE is the global leader in
commercial real estate and investment.
CBRE is an equal opportunity employer that values diversity. We
have a long-standing commitment to providing equal employment
opportunity to all qualified applicants regardless of race, color,
religion, national origin, sex, sexual orientation, gender
identity, pregnancy, age, citizenship, marital status, disability,
veteran status, political belief, or any other basis protected by
applicable law. We also provide reasonable accommodations, as
needed, throughout the job application process. If you have a
disability that inhibits your ability to apply for a position
through our online application process, you may contact us via
email at recruitingaccommodations@cbre.com or via telephone at +1
866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional
requirement to comply with COVID-19 health and safety protocols,
including COVID-19 vaccination proof and/or rigorous testing. If
you have questions about the requirement(s) for this position,
please inform your Recruiter.
Keywords: CBRE, Maui , Real Estate Services Administrative Assistant, Administration, Clerical , Lahaina, Hawaii
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