HR/Payroll & Marketing Administrative Assistant
Company: Castaway Construction & Restoration, LLC
Location: Kahului
Posted on: May 22, 2023
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Job Description:
The HR/Payroll & Marketing Administrative Assistant will provide
administrative support for the HR & Payroll Department as well as
assist the Executive Administrator. He/she will be responsible for
reviewing, fixing, and submitting Payroll for all employees to
Altres for processing each week, entering employment records into
company database, creating Marketing documents, promoting the
company online via company websites and social media platforms, and
performing a number of administrative duties. The ideal candidate
has great attention to detail and is highly self-motivated,
professional, and capable of producing quality work in a timely
manner.Principal Responsibilities:Mondays and Tuesdays will be
dedicated to the processing of Payroll.Wednesdays through Fridays
will be assisting Executive Administrator with marketing and
supporting President's plans for Castaway Group.Support all
functions of the HR & Payroll Department. May include one or more
of the following: filing, documents/records keeping, data entry,
answering phones, taking/relaying messages to other departments,
receive FedEx or UPS deliveries, assist with departmental functions
such as maintaining time-off schedule, submitting/filing reports
and notices with other agencies, answering/forwarding general
inquiries, etc.Checks timesheet entries, reviews DPRs, and
clarifies data with employees and Project Managers before
submitting Payroll to Altres.Gathers payroll information and
maintains records and information.Maintains employee confidence and
protects operations by keeping human resource information
confidential.Maintains quality service by following organization
standards.Act as liaison between own group/supervisor and others,
such as other departments, Altres, external contacts, clients,
etc.Assist Executive Administrator with preparing marketing content
and bid package documentation.Prepare internal and external
corporate documents for team members and industry partners.Collect
and organize company photos, videos, and information to use for
marketing, sales, internal communications, or bid purposes.Manage
company PR and Social Media.Manage Company online content, keeping
websites, Facebook, Instagram, Twitter, etc. current.Work with
third-party digital marketing companies to provide Search Engine
Optimization (SEO) for Castaway Group websites.Develop and maintain
company marketing and sales materials.Assist Executive
Administrator in developing content and publishing monthly Company
newsletter.Provide company administrative and office management
assistance as needed.Develop and sustain a level of professionalism
among staff and clientele.Assist Executive Administrator in the
organization of company events that take place outside of the
workplace, such as golf tournaments, company annual year end party
and summer barbecue, fund-raising events, and staff appreciation
events.Perform additional assignments per supervisor's
direction.Knowledge, Skills, and AbilitiesGood communication
skills; is able to effectively communicate to all levels of
management, both internally and externally; gives full attention to
others; asks questions when appropriate to fully understand points
being made, and lets others fully state their ideas.Grasps concepts
quickly and has good follow through skills; adheres to deadlines
and workload demands and follows through on challenges as they
arise.Is self-motivated; maintains a feeling of pride in work; has
a strong work ethic and strives to achieve all goals.Has the
ability to identify the information needed to clarify a situation;
seeks information from appropriate sources; has the ability to
tackle a problem using a logical, sequential approach and can
anticipate the implications of actions.Is trustworthy and maintains
confidentiality at all times.Is service oriented and
activelylooksforwaystohelppeople.Demonstrates a team-focused
approach when working with operations to deliver quality work and
meet deadlines.Must fit company's culture and exemplify Castaway's
Core Values - OHANA - 'Ohana (Family), Ho'ihi (Respect), Alaka'I
(Leadership), No'eau (Craftsmanship), Aloha
(Compassion).Qualifications and Education Requirements:Bachelor's
Degree in Business Admin, Accounting, or Marketing a PLUS3 Years of
administrative assistanceProven marketing content development and
advertising copy edit experience.Proficient in Microsoft Office
(Word, Excel, Outlook), Powerpoint, Word Press, Adobe, and other
presentation and graphic design programs.BenefitsWe offer
competitive pay commensurate with
experience.MedicalDentalVisionBasic Life, AD&D,
Short-Term/Long-Term Disability, and Supplemental
Insurance401KPTOFlex Spending AccountsAflacHawaii Life FlightLegal
AssistanceEmployee AssistanceTuition AssistanceDiscounts at local
and national retailers
Keywords: Castaway Construction & Restoration, LLC, Maui , HR/Payroll & Marketing Administrative Assistant, Advertising , Kahului, Hawaii
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